OUR SERVICES
What You Need, When You Need it.
Transaction Coordination
We’ll handle the administrative tasks that accompany your real estate deals, with impeccable attention to detail, organization and making the process smooth for both buyers and sellers.
Listing Management
Once you’ve secured the listing, it’s time to pass on the paperwork to us. We’ll help set your listing live in MLS, confirm all documents and handle all the marketing to make your listing stand out.
Administrative Support
By streamlining administrative tasks, we can help you operate more efficiently; ultimately enhancing your overall productivity and client satisfaction.
Transaction Coordination
We’ll handle the administrative tasks that accompany your real estate deals, with impeccable attention to detail, organization and making the process smooth for buyers and sellers.
KEY SUPPORT SOLUTIONS TRANSACTION COORDINATION PACKAGE:
INTAKE TASKS
Review the contract for completeness and pursue necessary parties for outstanding initials, signatures and dates.
Send agent an email outlining important dates and contacting all parties involved in the transaction including the lender, title company, client and co-op agent; introducing myself and request that all paperwork and communications related to the transaction flow through me.
Add all dates to your digital calendar.
Establish file in your Broker system of record, upload documents and contact information.
CONTRACT MANAGEMENT
Coordinate the timely satisfaction and removal of all contingencies and keep you informed of the progress, including ordering HOA/Condo documents.
Weekly lender check in; more frequently when necessary.
Coordinate inspections with you, the inspector, the Buyer and the co-op.
On-going system of record maintenance as documents are submitted, changes are made via amendment, as we work through the transaction process.
For Buyers: Collect 2nd Deposit check from Buyer and forward to listing agent.
For Sellers: order payoffs and tax, water & sewer certs.
Send detailed email requesting home warranty selection and follow up until selection is made.
Coordinate the timely satisfaction and removal of all contingencies and keep you informed of the progress, including ordering HOA/Condo documents.
Weekly lender check in; more frequently when necessary.
Coordinate inspections with you, the inspector, the Buyer and the co-op.
On-going system of record maintenance as documents are submitted, changes are made via amendment, and we work through the transaction process.
For Buyers: Collect 2nd Deposit check from Buyer and forward to listing agent.
For Sellers: order payoffs and tax, water & sewer certs.
Send detailed email requesting home warranty selection and follow up until selection is made.
Coordinate the timely satisfaction and removal of all contingencies and keep you informed of the progress, including ordering HOA/Condo documents.
Weekly lender check in; more frequently when necessary.
Coordinate inspections with you, the inspector, the Buyer and the co-op.
On-going system of record maintenance as documents are submitted, changes are made via amendment, and we work through the transaction process.
For Buyers: Collect 2nd Deposit check from Buyer and forward to listing agent.
For Sellers: order payoffs and tax, water & sewer certs.
Send detailed email requesting home warranty selection and follow up until selection is made.
PRE-CLOSING
Provide clients with reminders to connect or disconnect all necessary utilities and to secure homeowner’s insurance.
Verify loan commitment with client’s lender, provide copies and notify the agent of any problems in underwriting.
Order and review the title report. Notify the agent of any issues and help to resolve.
Schedule final walkthrough and closing with the clients, the title company and the agent.
POST CLOSING
Obtain final signed closing disclosures and upload to your system of record.
Provide a congratulatory letter to your buyer(s) or a thank you letter to your seller(s) prompting them to leave a review for you with clickable links.
Design Just Sold postcards and send out to the demographic area of your choice (postage paid separately).
Add client to your contact database with new address and email to be added to your past client drip campaign.
Listing Management
Take the pressure off yourself and allow Key Support Solutions listing team to set your listing live with accuracy and attention to detail! Within our 48-hour guarantee, you will be equipped with a full property brochure, a one-page flyer, and Just Listed postcards designed and sent!
KEY SUPPORT SOLUTIONS LISTING MANAGEMENT PACKAGE:
BACK OFFICE SUPPORT
Enter listing into your Broker System of Record.
Enter listing into MLS.
Order property photography using your preferred vendor.
Coordinate virtual tour appointment if service is separate from the photography session.
Professional Copy for MLS & Advertising.
MARKETING
Create a full property brochure, branded with your logo and agent information, one-time fee of $65.
Create one page flyer also branded with your logo and agent information.
Verify the listing on Zillow.
Enhance the listing on Realtor.com
Add/Update property on agent's website.
Design Just Listed Postcards (postage & printing fee separate).
CLIENT SUPPORT
Send Welcome/Intro Letter to Seller.
Act as single point of contact for any questions or concerns.
Obtain utility averages from the client.
Administrative Support
Let our administrative experts handle the details, so you can focus on closing deals and building client relationships. By streamlining administrative functions, we can help our agents operate more efficiently, and ultimately enhance their overall productivity and client satisfaction.
Administrative support services are crucial for real estate agents, as we handle the time-consuming tasks that allow agents to focus on client interactions and property deals. Delegating administrative responsibilities can help reduce the stress and burnout associated with managing multiple tasks simultaneously. With administrative tasks managed effectively, agents can concentrate on building relationships, closing deals, and expanding their businesses.
Manage Schedules: Organize and optimize daily calendars.
Coordinate Appointments: Schedule and confirm meetings with clients and partners with reminder calls or emails.
Maintain Client Databases: Update and manage client information for easy access and follow-up.
Travel Logistics: Arrange travel plans, including bookings and itineraries.
Brochure Design: Create visually appealing brochures to showcase properties and services.
Design Listing Presentation: Develop professional presentations for property listings.
Client Gift Purchases: Select thoughtful gifts for clients to show appreciation.
Greeting Cards: Send personalized greeting cards for birthdays, holidays, and special occasions.
Ready to Get Started?
©2025 by Key Support Solutions, LLC. Proudly created by REVA Nation.